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StaffCal Pro
StaffCal Pro WordPress staff availability calendar plugin
Built by Twilight I.T.

StaffCal Pro

Staff Scheduling, Simplified.
A private, secure staff availability calendar for your WordPress site. Give your team a clean, simple way to share schedules and availability, without the complexity of Microsoft 365 or Google Workspace.
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Private & Secure
Color-Coded Staff
3 Calendar Views
Auto Event Locking
3 User Roles
Automated Invites
What StaffCal Pro Does

Your Team's Schedule, All in One Place

StaffCal Pro gives your team a private, login-protected calendar hosted on your own WordPress site. Everyone can see who’s in, who’s out, and what’s going on, without sharing a Google Calendar or digging through Microsoft 365.

Completely Private

Only people with a login can see the calendar. No public access, no accidental sharing.

Color-Coded by Person

Each staff member gets their own color so leadership can see at a glance who’s available and who isn’t.

Tamper-Proof History

Once an event’s start time passes, it locks permanently. Nobody can edit or delete past events, creating a reliable record for HR, payroll, and accountability.

Automated Onboarding

Add a new user and StaffCal Pro automatically sends them a branded welcome email with a secure link to set their own password.
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StaffCal Pro staff availability calendar
Everything Included

Packed With Features. Simple to Use.

Everything your team needs to manage availability, nothing you don’t.

Three Calendar Views

Switch between Month, Week, and Day views. Mobile-friendly, days stack vertically on phones for easy scrolling.

Recurring Events

Set events to repeat daily, weekly, bi-weekly, or monthly. Perfect for standing meetings and regular appointments.

Post-Event Notes

Add notes to past locked events, great for logging what actually happened. Notes are permanent and timestamped.

Admin Creates for Anyone

Admins can create events on behalf of any staff member, useful for scheduling shift coverage or time off.

Branded Login Page

Your company logo and brand color appear on the login page, it feels like your own app, not a generic plugin.

Secure Password Setup

New users set their own password via a secure one-time email link. No temporary passwords ever shared in plain text.
User Roles

The Right Access for Everyone

Three simple roles keep things organized, everyone sees what they need to, and nothing more.
Admin

Full Control

Manages the calendar, users, and settings. Can create and edit events for any staff member.
  • Create events for any user
  • Edit or delete any future event
  • Add notes to past events
  • Manage users & settings
  • Assign colors & upload logo
Staff Editor

Manage Own Schedule

Can add and manage their own events. Can see everyone’s schedule but can’t touch other people’s events.
  • Create & manage own events
  • View the full calendar
  • Add notes to past events
  • No access to admin area
Staff Viewer

View Only

Can see the full calendar and all event details but cannot create, edit, or delete anything.
  • View the full calendar
  • See all event details
  • No access to admin area
  • Cannot modify any events
Pricing

Simple, Straightforward Pricing

StaffCal Pro

Choose Your Billing Preference

Monthly
$20
per month
$240/year
Annual
$199
per year
Save $41/year
One license covers one WordPress site. Select your billing preference at checkout.
  • Full plugin access & all features
  • Unlimited users on your site
  • All future updates included
  • Support from the team that built it
  • Branded login page & welcome emails
  • License managed by Twilight I.T.
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Common Questions

Frequently Asked Questions

StaffCal Pro is a standard WordPress plugin, if you have a WordPress site, you can run it. It works best on a dedicated subdomain (like calendar.yourcompany.com) so it feels like its own private app. We can help with the setup if needed, just reach out.
There’s no limit on users. One license covers one WordPress site with as many staff members as you need. Each person gets their own login, their own color, and the appropriate level of access based on their role.
The moment an event’s start time passes, it locks permanently. Nobody, not even an admin, can edit or delete it through the calendar. This creates a reliable, tamper-proof record of who was in and out of the office. You can still add post-event notes to locked events for additional context.
Yes, all logged-in users can see the full calendar and click any event to see its details, including the description. This is by design so the whole team has visibility into availability. If you need certain events to be private, you can leave the description blank and use a vague event title.
When you remove a user, their future events are deleted but all their past locked events stay on the calendar permanently as historical records. Their name is preserved on those past events, and they display in gray to indicate the person is no longer active.
Yes, in a few important ways. StaffCal Pro is completely private and hosted on your own site, not a third-party service. It has built-in user roles so you control who can add or edit events. And the automatic event locking creates a tamper-proof historical record that a shared Google Calendar simply doesn’t provide.

Ready to Get Your Team on the Same Page?

Get StaffCal Pro up and running on your WordPress site today, or reach out if you have questions.
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☎ 208-966-6102
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